Cost Report Reopenings are governed by:
In accordance with the instructions contained in 42 CFR 405.1885 and PRM Pub. 15-1, Sections 2931 through 2932, a cost report may be reopened if a written request to reopen is received within three years of the date that the Notice of Amount of Program Reimbursement (NPR) was issued. If a Consultant submits the request, a representation letter from the provider must accompany it.
A cost report reopening may be initiated by:
The Medicare Administrative Contractor (MAC) Contractor
The Centers for Medicare and Medicaid Services (CMS)
However, if fraud or similar fault is involved, Novitas (the MAC) can reopen the cost report at any time.
All provider initiated reopening requests must contain proper supporting documentation, as noted in PRM Pub. 15-1, Section 2931.2, and be submitted in writing to the Director of Provider Audit and Reimbursement or through the Novitasphere portal. Faxes and e-mail requests will not be accepted.
A complete request should include all the supporting documentation necessary to substantiate the reopening such as:
Provider Name, Provider Number and fiscal year-end.
NPR Date, Reopening Issue(s), Audit Adjustment Report number and supporting work papers.
Detailed Calculation of Reimbursement Effect: Must include the amount, supporting calculation and supporting documentation. Complete (for each issue) and adequate documentation to support each issue in the reopening.
Note the regulatory reference supporting the position (if applicable).
Reopening requests must be submitted to:
Director Provider Audit and Reimbursement - JL or JH
Novitas Solutions Inc.
Provider Audit & Reimbursement
2020 Technology Parkway, Suite 100
Mechanicsburg, PA 17050
42 CFR 405.1885 indicates that an audited cost report can be reopened within three years of the original NPR date. Once a cost report is reopened, a provider then has three years from the date of the revised NPR to request a reopening if the request is for the same issue as the original reopening.